2021 NEH Preservation Program Application

A conservator wearing blue gloves gently applies treatment to a page of historic mug shots

 

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CCAHA offers two different Preservation Needs Assessment Programs. Each program has unique eligibility requirements and levels of commitment, but the applications are the same. Please read the program descriptions below carefully. On the application form, there will be an opportunity to indicate which program(s) you would like to be considered for. 

National Preservation Program: Preservation Needs Assessment and Preservation Plan

This program is open to institutions with humanities collections that are available to the public on a regularly scheduled basis located anywhere in the United States. Through funding from the NEH, CCAHA is able to offer a limited number of subsidized assessments for a total of just $500 each

Participation in this program requires a two-year commitment. In the first year, the institution will be assigned an assessor, who will work with the institution over the course of the program. The assessor will require access to institutional policies, procedures, plans, and other information. During the first year, the assessor will schedule a time to visit the institution and conduct a preservation needs assessment. The preservation needs assessment process encompasses a general evaluation of the institution's preservation needs for their collections and includes: environment (temperature, relative humidity, pollution, and light), housekeeping, pest control, fire protection, security, and disaster preparedness; collection storage, handling, exhibition, and treatment; and preservation planning. The site visit consists of a review of the facility conducted by a CCAHA preservation expert, an examination of the collections, and interviews with relevant staff. The written report provides observations, recommendations, and resources to serve as a guide in the development of a comprehensive preservation plan for the collections.

In the second year, the assessor will then work with the institution to develop a three-five-year preservation plan for their collections. A preservation plan provides a strategic framework for advancing preservation and collections care initiatives. The preservation plan will address: institutional policies and procedures; collection development policies and priorities; emergency preparedness and response; environmental conditions and monitoring (temperature, relative humidity, light, pests, and mold); storage furniture and materials; security; housekeeping; staffing; financial resources; repair and conservation treatment needs; reformatting options (microfilming, photoduplication, photocopying, and digital imaging); and exhibition needs. The plan will include timetables with benchmarks and assign responsibilities.

Regional Heritage Stewardship Preservation Program: Preservation Needs Assessment

This program is open to institutions with humanities collections that are available to the public on a regularly scheduled basis located in either of two identified regions:

  • Appalachia: The states of Kentucky and West Virginia; the Appalachian counties of Ohio and Pennsylvania
  • Deep South: The states of Alabama, Florida, and Mississippi

Through funding from the NEH, CCAHA is able to offer a limited number of assessments free of charge.

Participation in this program requires a commitment to serve in a regional cohort, attend at least one other preservation needs assessment site visit over the course of the program (2019-2020), and host at least one representative from another participating institution on the site visit.

Each institution selected to participate in the regional cohort will receive a preservation needs assessment from a CCAHA specialist and host a site visit with other participants. The preservation needs assessment process encompasses a general evaluation of the institution's preservation needs for their collections and includes: environment (temperature, relative humidity, pollution, and light), housekeeping, pest control, fire protection, security, and disaster preparedness; collection storage, handling, exhibition, and treatment; and preservation planning. The site visit consists of a review of the facility conducted by a CCAHA preservation expert, an examination of the collections, and interviews with relevant staff. The written report provides observations, recommendations, and resources to serve as a guide in the development of a comprehensive preservation plan for the collections. 

In addition to agreeing to attend one other assessment in the region, institutions must commit to hosting collections staff or volunteers from at least one other institution during the CCAHA site visit. This peer-to-peer format will foster connections between institutions and bolster the overall collections care communities in the region.


How to apply:

To apply for the NEH Preservation Assessment program, you will be asked to complete a narrative section, provide general information about your institution, and upload several attachments. To begin, please download the application form from this page (above). When completed, the application form and all required documents can be uploaded and submitted using the form below. If it is not possible to submit your application electronically, please see the application form for instructions on sending by mail. 

Please note: If you are a department, division, or section of a larger organization (e.g., an archives department in a larger museum, a university archive or library), please answer questions about staff and budget related to your department, division, or section rather than the institution as a whole.

Responses to the Narrative and General Information questions require you to check off all applicable answers to each question and/or can be entered in the appropriate text box. If a required question is not relevant to your organization, enter N/A.

CCAHA is available to assist you in completing the application form. Please contact Dyani Feige, Director of Preservation Services, for assistance or additional information at 215-545-0613 ext. 309 or dfeige@ccaha.org.

Applications must be submitted by Tuesday, June 15th, 2021

This program is funded by the National Endowment for the Humanities.