Digital Imaging Manager

The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is seeking a Digital Imaging Manager. Internally, the Digital Imaging Manager acts as project manager for all digital imaging projects and oversees the team of two digital imaging technicians. The Digital Imaging Manager is responsible for the department’s client communications, business development, estimating, quality control, and workflows. Externally, the Digital Imaging Manager works with clients to assess and plan for the long-term care of their digital collections and provides education and outreach in digitization planning and digital collections management. This position reports to the Director of Conservation.


  • Handle all leads and client communications related to the digital imaging department. This includes consistent client follow-up and communications prior to, during, and after the imaging process.
  • Create imaging estimates and proposals for all digitization projects.
  • Manage the team of two digital imaging technicians and the workflow of the digital imaging department to ensure that all deadlines are met. Establish benchmarks for project completion and communicate benchmarks to the Deputy Director and Director of Conservation.
  • Perform all quality control for conservation treatment photography, high-resolution imaging and retouching projects, and facsimile projects.
  • Assist with digitization and printing projects as necessary.
  • Communicate departmental hardware, software, and digital storage needs with the Deputy Director and IT vendors.
  • Maintain regular inventory of supplies for the digital imaging department and conduct annual supply and equipment inventory.
  • Maintain relationships with partner companies and external vendors to ensure any off-site imaging and facsimile work maintains CCAHA’s standards and can meet deadlines.
  • Assist the Director of Development with RFPs and grant proposals containing digital imaging components.
  • Work with clients to provide consultation in digital preservation planning and large-scale digitization planning projects, resulting in written reports and estimates.
  • Work with CCAHA Preservation Services and the Documentary Heritage & Preservation Services for New York to provide virtual and in-person educational programs on topics related to digitization and digital collections management
  • Attend and occasionally present at regional and national conferences related to collections care.

Minimum qualifications of the Digital Imaging Manager are:

  • Associate’s degree or higher education
  • 2+ years of experience with digital imaging hardware and software applications, including medium-format and DSLR cameras, flatbed scanning, image editing, and color management program
  • 2+ years of experience in hands-on work with archives, library, or museum collections
  • 2+ years of experience in project management and managing a small team
  • Familiarity with the Federal Agencies Digital Guidelines Initiative and other digital imaging standards
  • Experience in performing assessments and writing digitization and digital preservation plans
  • Demonstrated ability to work under deadlines in a production environment
  • Knowledge of basic preservation and handling techniques for rare and fragile items
  • Familiarity with past, current, and emerging trends in the field of digital preservation
  • Ability to work independently and as part of a larger team 
  • Meticulous attention to detail
  • Clear written and oral communication skills

In addition to the above qualifications, the following are not required for consideration but preferred: 

  • Experience with teaching in the webinar and/or in-person workshop format
  • Digital Archives Specialist Certificate through the Society of American Archivists, or other higher-education coursework in managing digital archives collections


This is a full-time, exempt position. A generous benefits package that includes time-off, medical, dental and vision coverage, FSA, and retirement matches are included. The salary range for this position is $45,000 - $49,000.

To Apply

Click here or send an email to addressed to Jessica Silverman, Director of Conservation. Your email should include a letter of application, resumé, and a sample digitization planning document.

About CCAHA 

CCAHA was founded in 1977 and has grown to be one of the largest nonprofit conservation centers in the country. Its wide array of services, sophisticated treatment facilities, innovative approaches, and highly trained and experienced staff have earned it a prominent and respected place in the conservation field. We serve nonprofit cultural institutions, private individuals, and other collecting organizations in the preservation of works on paper, archival documents, photographic materials, and books through conservation treatment, collection surveys and consultations, housing & framing, and digital imaging services. Our preventive conservation and preservation services staff focuses on capacity building for collecting institutions through fundraising support, strategic planning and assessment projects, emergency planning and response initiatives, and in developing educational programs and conferences. CCAHA’s mission is to provide expertise and leadership in the preservation of the world's cultural heritage. 

 CCAHA does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff and our clients.