Conducting a Basic Inventory


Event details


This webinar is presented free of charge to New York institutions by Documentary Heritage and Preservation Services for New York (DHPSNY). DHPSNY is a program of the New York State Education Department, with services provided by the Conservation Center for Art & Historic Artifacts (CCAHA).

Inventorying collections is one of the most crucial parts of any collections management program. A thorough inventory underpins good intellectual control, emergency preparedness and response, security, and helps to determine preservation priorities. This webinar will discuss the process and principles for carrying out a basic inventory of your archival, library, or museum collection.

About the Speaker:

Kate Philipson, Archives Specialist, DHPSNY

As the Archives Specialist for the Documentary Heritage and Preservation Services for New York (DHPSNY) program, Kate Philipson conducts on-site archival needs assessments and assists with archival and preservation planning. She also develops and presents educational programs and provides technical information to library and archival repositories in New York State.

Prior to joining the DHPSNY Staff in 2019, Kate worked as a Media Preservation Assistant in the New York University Library’s Barbara Goldsmith Preservation & Conservation Department, and as the Metadata/Access Intern at the La MaMa Experimental Theater Club Archives. While in New York City, she also interned at the Whitney Museum of American Art’s Library and Archives, as well as actively participated in the Association of Moving Image Archivists (AMIA) Student Chapter and the Audiovisual Preservation Exchange (APEX) program in Puerto Rico. Kate was honored to be a 2018 NYU Gallatin Global Fellow in Urban Practice, working with the Puerto Rican Cultural Center in Chicago to help form an archive of their community history. Previously, she held various roles at Temple University’s Urban Archives and the Library Company of Philadelphia. Kate received her MA in Archives and Public History from NYU and her BA in Film and Media Arts and American Studies from Temple University.


The Documentary Heritage and Preservation Services for New York (DHPSNY) program is a five-year initiative providing free planning and education services to New York State's collecting institutions. The program is overseen by the New York State Education Department's Office of Cultural Education, with services administered by CCAHA.

The DHPSNY team delivers education programming, Archival Needs Assessments, Preservation Surveys, Condition Surveys, and Strategic Planning Assistance to organizations in every corner of New York State. They serve the libraries, archives, museums, historical societies, and other institutions that safeguard New York's heritage.

Visit the DHPSNY website to learn more about their free programs and services.