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Philadelphia Stewardship Program

Please check back for updates on the next Philadelphia Stewardship Program application round.

Addressing Philly's collection care needs for over 15 years

We've been providing collections care training and subsidized assessments to institutions in the Philadelphia area for over 15 years. The Philadelphia Stewardship Program is a comprehensive approach to preservation planning. We work with institutions over time to assess their preservation needs and develop long-range plans to address them. The program is funded by the William Penn Foundation.

The Stewardship Program is comprised of six tracks:

Track I: Preservation Needs Assessment

Track I of the program provides institutions with a free preservation needs assessment. A needs assessment is a general evaluation of an institution's preservation needs, and is the first step in developing a preservation plan for collections.

Track II: Preservation Planning

Institutions in Track II work with CCAHA to develop a long-range (3-5 year) preservation plan, setting a course of action to meet preservation goals.

Track III: Risk Assessment and Emergency Planning

Organizations in Track III work with CCAHA staff to prepare a risk assessment, identifying potential emergencies and outlining mitigation strategies. Then, CCAHA and the organization work together to develop immediate emergency response guidelines and lay the groundwork for a full emergency response plan.

Track IV: Collections Management Policies

Institutions participating in Track IV work with CCAHA to develop or revise their collections management policies. These can include policies for handling, storage, environmental monitoring, exhibition, housekeeping, security, and pest management.

Track V: Digitization and Digital Preservation Policies

Track V allows institutions to work with CCAHA staff to develop a written digital preservation policy.

Track VI: Create a Project

Organizations whose needs don't align with the above offerings may develop their own preservation-related assessments or planning projects.


If an institution isn't ready for a full assessment, it may apply for a mini-assessment, which involves a half-day site visit followed by an itemized list of preservation needs.