A CCAHA Preservation Services team member leading a presentation on preservation planning

Preservation Planning

A big picture plan for the long term

A preservation plan is a holistic set of guidelines catered to an institution's collections and capacity. Like a strategic plan for collections care, this long-range document sets a framework for preservation goals, laying a roadmap of action items for several years.

A preservation plan begins with a visit from a CCAHA staff member, who interviews staff and assesses the building and collections. The process helps organizations see the big picture, setting realistic goals for collections care initiatives.

The plan addresses:

  • institutional policies and procedures
  • collection development policies and priorities
  • emergency preparedness and response
  • environmental conditions and monitoring (temperature, relative humidity, light, pests, and mold)
  • storage furniture and materials
  • security
  • housekeeping
  • staffing
  • financial resources
  • repair and conservation treatment needs
  • reformatting options (microfilming, photoduplication, photocopying, and digital imaging)
  • exhibition needs


Helping you reach your preservation goals

We work with clients to assess their needs, from item-level collections surveys to large-scale preservation project management.

Emergency assistance every step of the way

We provide emergency assistance for institutions and individuals with damaged paper-based collections. From planning to network-building to response, we can help.